Job Description
We are seeking a polished, highly organized, and tech-savvy Receptionist / Executive Assistant to be the first point of contact in our busy law office while supporting the firm owners with day-to-day professional and personal responsibilities.
This is an in-office role and not a role for someone who waits for instructions. We want someone who keeps the front desk running smoothly, thinks ahead, anticipates needs, and solves problems before they reach the executive.
What We Offer
$55,000 annual salary
18 days PTO plus firm-observed holidays
Full-time, in-office position
Direct exposure to the firm owner and day-to-day operations of a growing practice
The right person naturally asks:
"What needs to happen next?"
"What could become a problem?"
"Can I take care of this before I'm asked?"
If you're someone who creates a great first impression, naturally thinks ahead, takes ownership, and uses technology to get things done faster and better, we'd like to hear from you.
Compensation:$55,000
Responsibilities:Front Desk
Greet clients, visitors, and vendors professionally and warmly
Answer and route phone calls, take accurate messages, and follow up
Manage the reception area and keep the office organized and presentable
Handle incoming and outgoing mail, deliveries, and couriers
Schedule client appointments and manage conference room bookings
Maintain office supplies and coordinate with building management and vendors
Executive Support
Manage the executive's calendar, meetings, appointments, travel, and reminders
Handle both business and personal tasks
Track deadlines, commitments, and follow-ups
Coordinate with employees, clients, vendors, and other contacts
Research and solve problems independently
Organize information, documents, and workflows
Create systems to make recurring tasks more efficient
Use AI and technology to automate and improve workflows
Take ownership of tasks from start to finish
Who We're Looking For
Professional, friendly presence with excellent phone and in-person communication skills
Extremely proactive and able to anticipate what needs to happen next
Strong problem solver who brings solutions, not just problems
Tech and AI savvy, comfortable with automation, Microsoft 365, and new technology
Highly organized and detail-oriented
Able to juggle the front desk and executive priorities without dropping either
Comfortable handling confidential personal, client, and business matters with discretion
Reliable, punctual, and able to work on-site full-time in Valley Stream
Prior receptionist, administrative, or executive assistant experience preferred; law office experience a plus
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